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Accommodation Bookings and Room
Block Management Services
 AST offers a full venue finding and
accommodation booking for delegates,
committee, speakers, VIP's,
exhibitors and sponsors. All
free room allocations are available
to the committee to use as they
wish.
We can also work with you to
identify the best location for your
conference, whether it's in
Australia or an International
location.
We will:
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Obtain quotes and negotiate
rates at suitable accommodation
venues.
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AST would manage all
accommodation allotments, it
would be necessary to have a
room block(s) to ensure
delegates had access to rooms at
discounted rates and the
conference received the maximum
number of free rooms to use for
speakers or committee members.
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Process all payments (cheque,
credit card, bank transfers).
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Manage all room bookings on
behalf of delegates.
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Issue accommodation
confirmations.
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Provide hotel with rooming lists
reports.
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Provide hotel with amended
bookings reports as they occur.
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Provide hotel with new bookings
reports as they occur.
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Process
all delegates'
amendments/changes/cancellations/refunds.
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Re-issue Tax Invoices, Letters
of Confirmation as requested.
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Prepare and maintain banking
runs, financial reports and
statements.
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Meet with hotel 90, 60, and 30
days out to review forecast
total room block requirements.
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Provide hotel with delegate
payment method reports and
credit card details.
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Arrange transfer reports of
delegate accommodation
prepayments to hotel.
There
are no fees or charges for this
service.
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